Board of Directors Position Descriptions
Responsibilities & Requirements for All Directors
The Board of Directors is comprised of active OBAR REALTOR® Members and forms one voice, which governs the Association in accordance with Bylaws. Officers and Directors are responsible to:
- Determine direction of Association operations through strategic vision and planning;
- Guide, direct and monitor actions of committees and OBAR staff in goal development and implementation;
- Represent the Association in cooperative efforts with the community, State & National Associations;
- Assure Association’s finances are sound through careful financial planning & decision making;
- Maintain awareness of all internal and external forces which may affect Association members and to communicate and act on those matters when required;
- Identify and nurture future Association leaders.
Listed below are the requirements to serve as an OBAR Director (or Officer):
- Must maintain REALTOR® Membership, and must have experience serving on either a committee or the Board of Directors of a REALTOR® Association within the past seven years;
- Attend OBAR Leadership Training held locally in early January (all Board Members), AND the NCAR Vision Quest Meetings, held in late January (new Directors only, reasonable travel costs covered);
- Attend Monthly Board meetings, General Membership meetings and other events of the Association, and sometimes address the membership in these venues as needed within your position’s duties;
- Comply with Attendance Policy, which considers 3 unexcused absences from Board Meetings as a resignation from the Board (Refer to Policies for details on excused/unexcused);
- Prepare for all Board meetings by familiarizing themselves with information provided in the monthly agenda and attachments prior to the meeting date (provided exclusively via email);
- Maintain Professional Standards Certification (New Directors undergo training within the 1st quarter of their term, or show proof of completion within the past 12 months. Directors must recertify once every 2 years);
- All Directors are highly encouraged to serve on one but no more than two committees of the Association in conjunction with their current year of service on the Board of Directors. All Directors are expected to act as a board liaison to one committee that is not otherwise represented on the Board of Directors;
- Perform all additional duties as outlined in the individual descriptions of each Board position.
Individual Position Descriptions
Each Officer and Director position is tasked to perform individual and joint duties to the Association. Individual description of positions and duties are below, and are in ADDITION to those outlined for all Officers & Directors. A timeline of duties and responsibilities is available in the Leadership Handbook Online.
The President is responsible to represent the Association in the community and is the spokesperson for OBAR; presides over the Board and General Membership Meetings; appoints action committees to pursue adopted programs; works closely with the Executive Officer to strengthen the Association’s internal structure; personally answers to criticisms regarding the policy or performance of the Association; is familiar and supportive of the operations and policies of the State and National Association; attends State and National conventions and appropriate meetings; presides over the Executive Committee. Travel is required for this position and reimbursement of reasonable travel expenses is provided.
The President Elect position calls for a three-year commitment of service, in that they serve three successive one-year terms: President Elect, President, and Immediate Past President. The President Elect is responsible for the duties of the President when the President is unavailable; and serves as a member of the Executive Committee. Travel is required for this position, reimbursement of reasonable travel expenses is provided.
Immediate Past President
The Immediate Past President serves as a voting member of the Board and serves as chair of the Past President’s Council.
The Treasurer Position calls for a one-year commitment of service. The Treasurer is responsible for primary oversight of the Association’s finances in conjunction with the Finance & Budget Committee, which the Treasurer chairs. The Treasurer serves as a member of the Executive Committee, and is responsible for reporting to the Board of Directors and Membership the status of Association Finances. The Treasurer is the primary signatory on the Association’s accounts, responsible for review and signing of Association expenditures. One of the primary duties of the Treasurer is to work with the Executive Officer to bring forward a proposed annual budget (created in conjunction with the Finance & Budget Committee and staff) for Board and Membership approval.
The Secretary Position calls for a one-year commitment of service. The Secretary serves as a member of the Executive Committee, and is responsible for reports made to the Board of Directors (roll call, approval of minutes) and at General Membership Meetings (approval of minutes). The Secretary reviews the minutes of the Board of Directors, Executive Committee and General Membership Meetings as needed to ensure all records are accurate. The Secretary is responsible for signing off on any Resolutions approved by the Association, and on legal association records as determined necessary by local, state, and federal governmental agencies.
Property Management Chair/Director
The Property Management Council Chair/Director Position calls for a one-year commitment of service. This Director is responsible for providing forums to educate property managers on all community and local issues which affect vacation rental and long-term property management. This Director is also responsible for previewing and occasionally authoring communications intended for Property Managers, and making recommendations to the President regarding such communications. The Property Management Chair leads the Property Managers Council. For a full description of duties, please refer to the OBAR Policy and Procedures Manual, Section C.
Tourism Board Member/Director
The Tourism Board Member/Director position calls for a two year commitment of service on the OBAR Board. This Director also serves as a Director on the Dare County Tourism Board of Directors, alongside local elected official leaders in the community. As a representative of the Association to the Tourism Board, this Director serves an active advocate of the REALTOR® view for tourism in the Outer Banks, and is the liaison between the two organizations. The duties of this position are varied, and sometimes necessitate a delicate balancing act of varying goals and duties between these two organizations. The ideal candidate will demonstrate a willingness to work for the good of the community, and will excel by building consensus and compromises with local politicians involved in tourism in order to achieve joint goals. Three candidates will be chosen by the Outer Banks Association of REALTORS® for submission to Dare County Commissioners, who will make the final appointment to fill this position.
The Immediate Past President and President will automatically serve as NC REALTORS® Directors for the North Carolina Association of REALTORS®. Each term will be one year. Any additional NC REALTORS® Director Positions provided to OBAR will be filled by the President Elect. The President Elect must attend all NC REALTORS® Board of Directors meetings at the Association’s expense. Travel is required for this position, reimbursement of reasonable travel expenses is provided.